The team and the network behind VotePromotion

Most agencies hide their team behind a stock photo of people pointing at a laptop. We are not most agencies. There are three of us at the core, plus a handful of freelancers we have worked with long enough to know which coffee they order. That is the whole company. If you hire us, one of these three people answers your messages.

We think this matters. When you entered that Polish photo contest or that EU-wide brand competition, you trusted real humans on the other side of the platform. You deserve real humans on this side too.

The three of us

Anya — analyst, Minsk

Anya runs the numbers. She has been doing analytics work for five years, came up through a small e-commerce shop in Minsk before joining us, and is the reason our reports actually mean something. She uses GA4 and Plausible, depending on what the client already has installed. She refuses to use Hotjar because she thinks session recordings are creepy. We have not won that argument yet.

Her job, day to day, is to look at where contest-page visitors come from, how long they stay, and whether they convert into a vote, a share, or a comment. She also writes the weekly snapshot you get from us every Monday. If you want raw CSVs, she will send raw CSVs. If you want a one-paragraph summary because you have other things to do, she will write that instead. We let clients pick.

One honest limitation: Anya does not do attribution modelling across paid Meta and TikTok at the same time. She has tried. The data is too messy for the small budgets we work with, and pretending otherwise would be dishonest. For multi-channel attribution work you need a bigger agency and a five-figure monthly retainer. That is not us.

Marek — creative producer, Wrocław

Marek lives in Wrocław and has been making photo and video content for seven years, starting in wedding videography before moving into brand work. He joined our network in early 2023 and went full-time with us in October of that year. He is the person who decides whether your existing contest entry needs a refresh, a new shoot, or just better captions on what you already have.

Here is a mildly contrarian opinion he holds, which we agree with: most contest entries do not need new photos. They need better cropping, honest captions, and a thumbnail that does not look like everyone else's thumbnail. Marek will tell you when a reshoot is a waste of money. He turned down a 1,400 PLN shoot in February because the client's original photos were already strong — he sent a 20-minute edit suggestion instead and charged for the call.

Lina — community outreach, remote from Lithuania

Lina handles community work. Four years of experience, native on Discord and Reddit, semi-fluent on Mastodon, deeply skeptical of LinkedIn. She is the one who actually talks to communities where your potential voters already hang out — hobby subreddits, niche Discord servers, regional Facebook groups, sometimes Telegram channels.

What Lina does not do, and what we will never do: she does not pretend to be a regular community member to promote your entry. She does not create sockpuppet accounts. She does not DM strangers asking for votes. Everything she posts is openly disclosed as promotion or sponsored content. This costs us reach. It also keeps us out of trouble with platform Terms of Service and with Article 7 of the EU Unfair Commercial Practices Directive (2005/29/EC), which treats hidden commercial intent as a misleading omission. You can read the directive yourself at eur-lex.europa.eu.

The freelance network

Around the three of us there are seven freelancers we bring in when a project needs them:

1. Four photographers, spread across Warsaw, Kraków, Gdańsk, and Vilnius. We pick by location first, style second.
2. Two copywriters — one writes in Polish, one writes in English. Neither pretends to write in the other language. We have tried bilingual writers before and the work was always weaker.
3. One motion designer, based in Tbilisi, who does the short looping videos and animated thumbnails when a contest format rewards them.

These are not faceless contractors. We have worked with each of them on at least four projects. They know our standards, they know our refund policy (see /refund.html), and they know that if they ever suggest buying engagement on a project we will not work with them again.

Why we stay small, on purpose

We get asked roughly once a quarter why we do not scale. The honest answer is that the work does not scale well, and the clients who need it do not benefit from us scaling.

A contest promotion job has a sharp deadline, a fixed voting window, and a result that is either a placement or not. There is no recurring revenue. There is no SaaS metric to grow. Every project is one round of effort for one client, and then it ends. If we hired ten more people we would have to fill their calendars by either taking on work we do not believe in (paid voting schemes, fake-engagement services, contest-circumvention requests, all of which we refuse) or by taking on twice as many clients per person and doing each job worse.

There is a real number behind this. In the twelve months ending April 2026, we turned down 37% of inquiries. Some because the contest rules explicitly prohibited paid promotion (we always check first — see Meta's Promotions guidelines at facebook.com/policies_center/pages_groups_events/promotions, which were last revised in spring 2025 and still require that any promoter accept full liability). Some because the timeline was unrealistic. Some because the client wanted us to do things we will not do.

We would rather turn down a job than do it badly. The next client tells more potential clients than any ad we could run.

A specific example, anonymized

Last autumn we worked with a participant in a regional Polish food photography contest. Single entrant, modest budget (around 2,800 PLN total over six weeks), product was a small fermented-vegetables business out of Poznań. Anya set up basic Plausible tracking on the entry landing page. Marek did not reshoot — the existing photos were good — but rebuilt three captions in Polish and English. Lina found two food-focused subreddits and one Discord server where disclosed sponsored posts were allowed, posted there, and answered questions for ten days.

The entry finished 14th out of 312 entries. Not a win. The client was happy because the same effort brought them 89 new newsletter signups, which mattered more to their actual business than the contest placement. We count that as a success. We also count the time we worked on a 2024 design contest and finished 47th out of 60 as a failure, and we discounted that invoice by 40% under our refund policy.

What this means for you

Working with a three-person team plus a small freelance bench means a few specific things:

• Response times are usually under four hours during European working days. Sometimes longer on weekends. We do not pretend to offer 24/7 support because we do not.
• You will talk to the same people the whole way through. There is no account manager handoff, because there are no account managers.
• We can only run about six to eight active projects at once. When we are full, we say so. If your contest deadline is in nine days and we are at capacity, we will tell you to find someone else rather than overpromise.
• If your contest is in a language none of us speak (Hungarian, Greek, Finnish), we will say so and decline. We have done this twice this year already.

If you want to know more about how we actually run a project from intake to wrap-up, that is on /process.html. If you want to know what we charge, it is on /pricing.html, and yes, the numbers are real and current as of writing.

Three people, seven freelancers, one shared rule: no shortcuts that would embarrass us if the contest organizer asked how we did the work. That is the whole company. That is the whole pitch.